Home > About

About

This site is part of the following larger project:

New Hampshire Library Archives Collaborative

Purpose & Scope

The New Hampshire Library Archives Collaborative will allow the New Hampshire State Library and the state’s public libraries to document and preserve the events of their communities during the COVID-19 crisis for future generations and provide digital access to important historical items, such as records and photos relevant to the town history, by the public during a time of increased digital needs. Preserving the extraordinary events of this year and increasing accessibility to our state’s history benefits all New Hampshire residents today and in the future.

Definitions

Omeka.net: The hosted version of Omeka, a platform for managing and sharing digital collections.

Background

New Hampshire Library Archives is a collaborative statewide initiative with the dual purpose of documenting life in New Hampshire during the COVID-19 crisis for future generations and providing digital access to important historical items held by libraries or community members. New Hampshire public libraries are invited to participate with the NH State Library by contributing to a statewide site with collected and shared stories, images, and other items from their communities about the COVID-19 crisis. New Hampshire public libraries are also invited to create an Omeka.net site to share digitized historical content in the form of photos, records, documents, etc. owned by the library or in participation with their community members and organizations. New Hampshire State Library commits to funding the Omeka.net sites for a period of two years (December 2022). Continued funding will be based upon the availability of funds from LSTA or community contributions. Benefits Preserving the extraordinary events of this year and increasing accessibility to our state’s history benefits all New Hampshire residents today and in the future.

Limitations

The Omeka.net “Platinum” platform is limited to 50GB of storage. An additional 50GB of storage capacity can be purchased at $500/year.

While the Omeka.net platform increases accessibility to digital objects, it does not serve as a preservation platform. Librarians are strongly encouraged to develop preservation strategies, including maintaining copies of their metadata and digital objects in multiple secure locations.

Responsibilities

The New Hampshire State Library will:

  • Provide two years of funding for the Omeka.net Platinum plan.
  • Provide training and technical assistance to New Hampshire librarians.
  • Maintain a list of participating libraries and their sites.
  • Coordinate and share training materials and guidelines.
  • Provide a logo for libraries to place at their site to reflect the federal funds that support the project. Wording provided is optional.

Participating libraries will:

  • Ensure that current COVID-related content documenting the impact on their community is directed to a statewide and/or regional site.
  • Libraries who anticipate larger quantities of COVID-related content can request a stand-alone site, but they are encouraged to share their content with the statewide or regional sites.
  • Add historical content in the form of pictures, records, documents, oral histories, etc. to the library’s Omeka.net site.
  • Abide by copyright law:
    • Obtain the necessary releases and permissions for oral histories;
    • Obtain a Reproduction Permission Form from community donors for use of their images; providing a copyright statement for each item in the collection.
    • Display a Takedown Policy on the site and provide an actively monitored email address to accept such requests.
  • Follow standard metadata rules as outlined in the New Hampshire Digital Library documentation.
  • Assign a project lead to be in charge of the Omeka.net site at a local level and to participate in statewide discussions and email communications.
  • Help to share and promote the New Hampshire Library Archives project.

Participation Agreement:

https://docs.google.com/document/d/1RMug261NUzE1DtxVlCG1fZk3fzocXE92IFgIj2B7_2c/edit?usp=sharing

Tutorial: Introduction to Creating Metadata:

https://my.nicheacademy.com/nhsl-staff/course/15541

Tutorial for Creating Metadata and Importing the Metadata to Omeka.net:

https://my.nicheacademy.com/nhsl-staff/course/23271 

Oral History Release Form:

https://docs.google.com/spreadsheets/d/1o02biefCUbckjT0jfmZhCWaKjIqXERse0StCfCkyq5I/edit?usp=sharing

Reproduction Permission Form:

https://docs.google.com/spreadsheets/d/18f0uGBxjYiSthyegqkY3t8nsPuDkCaO0_m95LzneOcs/edit?usp=sharing

Read more about NH Digital Library metadata and digitization standards:

https://nhdiglib.org/